Meet Vic

I close your SaaS books every night.

I keep your books accurate, every day. Reconciliation, categorization, and month-end close. No surprises at year-end.

Replaces: Bookkeeper · $24K–$90K/yr

Daily close · Apr 30 Done · 3:48

Reconciled

• 842 txns
• 99.4% auto

Deferred Rev

• $384,200
• 47 contracts

Recognized MRR

• $186,420

ASC 606 ✓

Flagged

• 5 items awaiting review

Daily Stripe-to-GL reconciliation

• ASC 606 revenue recognition built in
• Deferred revenue tracked in real time
• Month-end close in minutes, not days
• GAAP-compliant audit trail
• Plaid + Stripe integrations · Gusto/Rippling CSV import

Questions Vic answers

“Do I trust these numbers?”

Every line in your GL traces back to a source — a Stripe charge, a Plaid transaction, a Gusto run. No mystery balances, no spreadsheet copies, no human guesswork.

“Why don't my Stripe deposits match my MRR?”

Because Stripe batches charges, refunds, fees, and disputes into one payout. Vic unpacks every payout into its component transactions and reconciles them daily — so deposits always match the GL.

“When does my deferred revenue actually convert?”

If a customer prepays $12K for an annual plan, Vic recognizes $1K each month over the contract — and tracks the remaining deferred balance live. ASC 606 from day one, not at year-end.

The old way vs. Vic's way

The old way

• Bookkeeper reconciles Stripe payouts once a month — subscription revenue sits unreconciled for weeks
• Deferred revenue on annual contracts tracked in a spreadsheet (or not tracked at all)
• Month-end close takes 5–10 days — you can't answer investor questions about last month's numbers
• ASC 606 revenue recognition handled manually, if at all — audit risk compounds every quarter
• Subscription upgrades, downgrades, and prorations create GL mismatches nobody catches until tax season

Vic's way

• Daily Stripe-to-GL reconciliation — every charge, refund, dispute, and payout matched automatically
• Deferred revenue calculated on every annual and multi-year contract in real time
• Books closed overnight — your MRR, cash, and runway numbers are always current
• ASC 606 compliant from day one — subscription revenue recognized over the service period, not on invoice
• Mid-cycle upgrades, downgrades, and prorated credits categorized correctly without manual intervention

What Vic's work looks like

A real sample of what Vic delivers every day.

Reconciled 842 transactions · Stripe ↔ GL

✓ 837 auto-matched (99.4%)

5 flagged for review:

• Stripe payout 04/18 · $127,340.00 (timing)
• Annual contract upgrade · Acme Corp · $2,400 proration

Deferred revenue balance: $384,200 across 47 annual contracts April books closed in 3 min 48 sec.

How Vic actually works

Vic runs autonomously on triggers, hands work off to other agents, and never waits for you to log in.

Triggered by

• New Stripe payouts
• New bank transactions
• A scheduled overnight close

Hands off to

• Margo when deferred revenue shifts materially.
• Hugo when MRR moves enough to matter.

Runs at

• Always on. Closes run overnight so your morning numbers are current.

Outcomes

What Vic delivers

• Hands-Free Bookkeeping
  Automated daily reconciliation and categorization built for subscription revenue. Vic categorizes, reconciles, and closes your books every night without you touching a transaction — wake up to clean numbers.
• Real-Time Cash Visibility
  Stripe-to-GL reconciliation, deferred revenue, and ASC 606 from day one. Daily-closed books mean your cash position, MRR, and runway reflect today — not 5 days stale waiting for someone to reconcile.

How Vic helps at every stage

• Bootstrapped
  Clean books from day one so you stay tax-ready without a $3K/mo CPA bill — and you can show real numbers when you do decide to raise.
• Pre-Seed
  Daily reconciliation so investor questions about MRR, burn, and deferred revenue never catch you off-guard mid-pitch.
• Seed
  ASC 606 revenue recognition from the start so your Series A diligence isn't a fire drill — and your books pass auditor scrutiny.

Vic doesn't work alone.

Your AI finance team is six specialists working together. Vic's work feeds into the rest of the team — and theirs feeds into Vic's.

Vic is one of six. You get the whole team.

Questions about Vic

What if I don't use Stripe?

Plenty of SaaS companies bill enterprise customers on contract terms — Net 30/60 invoices, not subscriptions. Upload the signed contract and Remi (your AR agent) generates the invoice from it — PO number, billing terms, line items, payment instructions — and either sends it on schedule or queues it for your review. Vic ties revenue recognition to the contract terms automatically, so deferred revenue, billing milestones, and recognized revenue all stay aligned with what you actually signed — no matter how the customer pays.

How does Vic handle Stripe's complex payout structure?

Stripe batches charges, refunds, fees, and disputes into a single bank payout. Vic unpacks every payout into its component transactions and matches each one to the correct GL account — daily, not monthly.

Does Vic handle deferred revenue on annual SaaS contracts?

Yes. When a customer pays $12,000 upfront for an annual plan, Vic recognizes $1,000/month over the contract term and tracks the remaining deferred revenue balance. This is ASC 606 compliant and investor-ready.

What about mid-cycle upgrades and downgrades?

Vic detects plan changes from Stripe webhooks and calculates the correct proration. The upgrade revenue is recognized over the remaining contract period — no manual journal entries needed.

Can my CPA still use these books?

Absolutely. Vic produces GAAP-compliant financials with a full audit trail. Most CPAs tell us our books are cleaner than what they see from firms charging $3K–$5K/month.

Ready to work with Vic?

Vic is part of your AI finance team. All six agents. $1,000/month flat.